Bio-IT World Virtual Updates & FAQs

In this period of uncertainty and change due to COVID-19, we have instituted some important and exciting updates to the way we connect our community.

We will hold this year’s Bio-IT World Conference & Expo as a virtual event, running on the same dates, October 6-8, 2020.

We are committed to delivering the same high level of learning and networking you have experienced at an in-person Bio-IT World event.

Bio-IT World Virtual features inspiring keynote presentations paired with focused scientific and technical content presented by industry leaders. You can watch your favorite speakers live and still have access to the others, on demand, at your convenience.

We’re investing in the technology to make sure you can quickly find and connect with participants who have similar interests.

• Take part in 1-on-1 networking with an easy-to-navigate profile search and scheduling platform.
• Receive personalized 1-on-1 networking recommendations based on CHI’s unique matchmaking algorithm. Identify and establish meetings with participants who have similar initiatives and challenges within minutes.
• Join your choice of interactive breakout discussions aligned to focused topics and interest areas.
• Engage with technology leaders in their booths and view relevant videos and demos.
• Take part in live Q&A with speakers and participants following each educational session.
• Create and join in ad hoc group discussions throughout the event.

RESCHEDULING FAQ

Q: Is the virtual meeting replacing the in-person meeting?
A: Yes, the virtual meeting replaces the in-person meeting of Bio-IT World in 2020. We hope to see you in 2021, when it is safe for us to come together again.

Q: When will the virtual sessions take place?
A: Sessions will run in “real time” from approximately 9:00 am – 5:00 pm ET on October 6-8, 2020.

Q: Will sessions be available after the virtual meeting?
A: Yes, select sessions will be available to view on demand after the virtual meeting has ended. We do our best to share as many presentations as we are able to, but due to unpublished/proprietary content and company policy, some speaker presentations may only be available as live presentations.

REGISTRATION

Q: I am currently registered for Bio-IT World and plan to attend the virtual meeting. What do I need to do?
A: No action is required. Your registration has been automatically transferred to the in-person Bio-IT World 2021 event and you’ve also been registered for this year’s Bio-IT World Virtual for no additional fee.

Q: I am currently registered for Bio-IT World and do NOT plan to attend the virtual meeting and do NOT want my registration fee transferred to the 2021 event. What do I need to do?
A: You may receive a voucher towards a future event, valid two years and transferable to a colleague or transfer your registration to another event by sending an email to reg@healthtech.com. We try to process all requests within 30 days, but because of an increase in the number of inquiries, processing may take longer than normal.

Q: I had cancelled my registration for the meeting, but I am now able to attend the virtual event. Can I reinstate my registration?
A: Yes. You can send a request to reg@healthtech.com to have your registration reinstated at the original rate. Reinstatement requests can be made any time prior to the start of the event.

Q: I had cancelled my registration for the meeting and am unable to determine whether I can attend the virtual meeting at this time. Can I register at a later date?
A: Yes. You can register on our website at any time or contact our Registration team at reg@healthtech.com, (+1) 781-972-5400 or Toll free in the US (+1) 888 999 6288.

HOTEL & TRAVEL

Q: I have a hotel reservation for the in-person conference, which will now be held as a virtual conference. Do I need to cancel my hotel room?
A: Any hotel reservation booked, using the conference provided hotel reservation link or phone number (on the conference website travel page), will be cancelled automatically without penalty.  The hotel will process this cancellation as efficiently as possible however with the number of requests it may take a few days. If you have not received a cancellation email from the hotel after 7 days, please call Tara McMahon at 617-236-6152  or email at Tara.McMahon@Marriott.com

Registrants who booked accommodations through other sources or directly with hotel not under the group block must cancel their own reservations.

Q: I have a reservation for air travel to the conference. Do I need to cancel my flight now that this event will be held as a virtual conference?
A: You should contact your booking agent or carrier directly and follow their guidelines regarding the changing or cancellation of flights. Many airlines are waiving change fees.

Q: I am an invited speaker and I have a reservation for air travel. Do I need to cancel my flight now that this event will be held as a virtual conference?
A: You should contact your booking agent or carrier directly and follow their guidelines regarding the changing or cancellation of flights. Many airlines are waiving change fees.

PRESENTERS

Presentation Status. Our conference team is actively reaching out to invited speakers to confirm their ability to participate in the virtual meeting.

Q: I was scheduled to present at the in-person Bio-IT World, but I had to cancel my presentation. If I am able to attend the virtual meeting, can I be included in the program?
A: Yes. Our conference team is actively reaching out to cancelled speakers to alert them to the change, and assess their availability to join the virtual program.

Q: I was not able to present at the in-person Bio-IT World, but would be interested in participating in the virtual meeting. What do I need to do?
A: We are hoping to maintain as much of the original programming as possible. If we do need additional proposals, we will reopen a call for papers on our event website, and welcome you to submit for consideration at that time.

SPONSORS & EXHIBITORS

You should have received a letter from your Account Manager with additional details, please reach out if you have not received.